baker mckenzieDallas, TX
IP Tech Legal Secretary Job at Baker McKenzie in Dallas
IP Tech Legal Secretary Job at Baker McKenzie in Dallas
IP Tech Legal Secretary Job at Baker McKenzie in Dallas
baker mckenzieDallas, TX
today
Legal Secretaries and Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveParalegals and Legal Assistants
Apply for this role (opens in a new tab)The Legal Secretary will provide secretarial and administrative support as required to attorneys. The Legal Secretary will provide secretarial and administrative support as required to attorneys.
Main responsibilities:
- Manage and maintain complex attorney calendars and scheduling requirements
- Coordinate and organize meetings, events, seminars, and other business activities
- Arrange extensive domestic and international travel, including last-minute travel needs
- Process and manage vendor invoices and related administrative documentation
- Screen and direct phone calls and other incoming communications
- Prepare expense reports, check requests, time entries, billing support, and other administrative tasks
- Draft correspondence and other communications on behalf of attorneys with minimal supervision
- Format, revise, proofread, and prepare legal documents and presentations
- Monitor and respond to incoming emails and communications, prioritizing as appropriate
- Maintain professional interactions with clients and internal stakeholders
- Update and proof visual presentations and business materials
- Exercise sound judgment and problem-solving skills when handling administrative matters
- Take initiative in resolving issues and completing assignments when limited direction is provided
- Work effectively under pressure while managing competing priorities and tight deadlines
- Maintain a high degree of confidentiality and professionalism
- Collaborate with colleagues across practice groups and office functions, fostering a positive team environment
- Volunteer to assist others and share information and expertise with team members as needed
Skills and experience:
- High School Diploma or equivalent required; Secretarial Degree preferred
- Prior experience in a legal or professional services environment, preferably supporting Intellectual Property and Technology practices (patents and trademarks)
- Intermediate proficiency in Microsoft Word, Excel, and PowerPointIntermediate knowledge of legal and office management systems, including iManage, Intapp Time, Intapp Open, and Chrome River
Ability to perform extensive typing, filing, and other administrative activities, including occasional lifting of materials up to 25 lbs.
Ability to work independently, prioritize workload effectively, and meet established deadlines
Strong organizational, planning, and time-management skills
Excellent English written and verbal communication skills
Strong attention to detail, accuracy, and commitment to quality
Demonstrated analytical and problem-solving capabilities
Ability to interact professionally with individuals at all levels of the organization
Understands firm structure, processes, and available resources
Actively pursues opportunities for professional development and collaboration
Continuously seeks opportunities to improve processes and administrative procedures
Also on the board Same function, level within a rung
Level
Senior
Location
Dallas, TX
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
today