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Receptionist - Administrative Assistant

Receptionist - Administrative Assistant

linkedinDenver, CO

today

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveReceptionists and Information ClerksExecutive Secretaries and Executive Administrative Assistants
Office Administrative ServicesTrust, Fiduciary, and Custody ActivitiesOffices of Real Estate Agents and Brokers
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JFG Family Office: JFG Family Office is a privately owned, registered investment advisory firm that originated as a private investment company for our founding family. With more than 40 years of single-family office experience, we understand the responsibilities, complexities, and opportunities that accompany long-term success. JFG provides comprehensive wealth management and integrated family office support to high-net-worth individuals and families. Our work is grounded in long-term stewardship, disciplined execution, and highly coordinated service across investments, planning, and family office matters. Through our collaborative team model, clients also benefit from the collective wisdom, networks, and shared experiences of the families who partner with JFG.Headquartered in Denver, Colorado, with offices in Dallas, Texas, and Arlington, Virginia, JFG is committed to creating better alignment, better service, and better outcomes for the families we serve. We seek thoughtful, disciplined, and collaborative professionals who exercise sound judgment, take ownership of their work, communicate clearly, and are motivated to contribute to a high-performing team serving clients with complex needs.
ROLE OVERVIEW: The Receptionist and Administrative Assistant supports the daily operations of JFG's Denver office and helps create a welcoming, organized, and professional experience for clients, visitors, and employees. Reporting to the Office Manager, this role coordinates reception, meeting logistics, office services, and administrative assignments while handling confidential information with care and following through reliably.
Primary Duties and Responsibilities:
  • Answer and route calls, monitor reception communications, and relay messages promptly.
  • Support the Office Manager by welcoming guests, coordinating visitor schedules, parking, and building access, notifying employees when guests arrive, and providing reception coverage as assigned.
  • Process incoming and outgoing mail, packages, courier requests, and deliveries.
  • Organize and promptly route invoices, receipts, and expense documentation to the Accounting team.
  • Keep reception, conference rooms, kitchens, and shared spaces tidy, stocked, and ready for use; report maintenance needs.
  • Coordinate conference room scheduling, resolve scheduling conflicts, and communicate changes to meeting hosts.
  • Prepare meeting materials, refreshments, and catering; check meeting technology and reset rooms afterward.
  • Assist with planning and coordinating employee meetings, office events, and special projects.
  • Print, scan, assemble, and securely file documents.
  • Assist with scheduling, travel arrangements, registrations, and mailings as directed by the Office Manager.
  • Assist HR, Information Technology, and the Office Manager with new-hire and departure logistics, including workspace readiness, access materials, equipment coordination, and administrative checklists.
  • Support the Office Manager with daily priorities, administrative projects, task tracking, and follow-up; identify recurring issues and recommend workflow improvements.
  • Maintain administrative checklists, supply records, service contacts, and coverage instructions; communicate outstanding items to support smooth handoffs during absences.
  • Protect confidential client, employee, and firm information; follow verification procedures and escalate unusual requests.
  • Complete other duties as assigned, coordinating priorities with the Office Manager.
  • Knowledge, Skills, and Abilities:
  • Prior experience in reception, administrative support, hospitality, or office coordination preferred.
  • Experience in a professional services environment is a plus.
  • Strong attention to detail, organization, and initiative
  • Excellent verbal and written communication skills
  • Welcoming and adaptable, with sound judgment and the ability to respond calmly to shifting priorities and frequent interruptions
  • Professionalism and discretion with confidential information
  • Ability to prioritize, manage interruptions, and follow through reliably
Strong Microsoft application skills, including Outlook, Word, Excel, PowerPoint, and TeamsStrong team player with a willingness to learn new systems and support others*This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.

Also on the board Same function, level within a rung

Level

Junior

Location

Denver, CO

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Office Administrative Services

Posted

today

Apply for this role (opens in a new tab)