Commercial Real Estate Paralegal & Closing Coordinator

Schedule: Hybrid; 3 days per week in office

Employment Type: Temporary with potential for permanent employment

About the Opportunity: Our client, an established commercial real estate law firm, is seeking a highly organized and detail-oriented Commercial Real Estate Paralegal & Closing Coordinator to support its busy transactional practice. The firm works closely with lenders, borrowers, and institutional clients across a range of commercial real estate matters. This position offers direct interaction with attorneys and partners throughout the transaction lifecycle, with significant involvement in deal coordination, document management, and closings. The immediate need is temporary, with the goal of transitioning the right candidate into a permanent position. Candidates should have at least 1–2 years of relevant commercial real estate experience and be prepared to contribute quickly during a busy period.

Responsibilities: Track transaction deliverables, deadlines, and closing checklists. Coordinate with attorneys, lenders, borrowers, title companies, and other transaction parties. Maintain organized virtual deal rooms, transaction files, and digital correspondence. Collect and organize due diligence materials and third-party reports. Prepare and manage execution copies, signature packages, and document distribution. Assemble closing binders and final transaction documents. Assist with document preparation using established templates and forms. Support attorneys with the overall coordination and administration of high-volume transactions. Use AI and other technology tools, consistent with firm policies, to support efficient workflows.

Qualifications: At least 1–2 years of experience supporting commercial real estate legal matters or transactions. Familiarity with commercial real estate closing processes and transaction documentation. Strong organizational skills and the ability to manage competing deadlines and multiple transactions. Excellent attention to detail and strong written and verbal communication skills. Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat. Comfort working with document management systems and virtual deal rooms. Comfort using AI tools in a professional setting; advanced expertise is not required. A proactive approach, sound judgment, and the ability to take ownership of assigned work. Availability to work in the office at least 3 days per week.