Talent Acquisition Coordinator

Job Description: Talent Acquisition Coordinator – TempThis is a great opportunity for someone seeking a career in HR/Recruiting.

Provides organizational and administrative support to drive a smooth talent acquisition process that enables the recruitment of qualified and high-performing talent to deliver Company's mission. Key Responsibilities & DutiesPlay a critical role in shaping both the candidate experience and the new hire experience, serving as a key point of contact for candidates from initial interview through onboarding. Maintain timely, regular written and verbal communication with job applicants throughout the process to ensure a positive candidate and new hire experience. Coordinate and schedule interviews for stakeholders, managing complex calendars across multiple time zones. Coordinate and monitor job postings across the ATS, LinkedIn, and other job boards, ensuring postings are accurate, up to date, and promptly removed once filled. Regularly communicate with hiring managers at all stages of the recruitment process to provide updates, collect feedback, and maintain momentum in the process. Support candidate sourcing efforts, identifying and engaging qualified talent through various channels. Serve as primary liaison for third-party background check vendors to drive timely turnaround and resolve discrepancies. Coordinate background and reference checks for candidates, ensuring accuracy and compliance with company policy. Submit and track service requests across functional teams (IT, Facilities, Payroll, etc.) to ensure new hires are fully set up on day one. Organize and process data entry transactions in Applicant Tracking and Human Resources Information systems with accuracy. Monitor onboarding, sourcing, and background check workflows to identify bottlenecks and recommend process improvements. Support additional HR/recruiting projects as assigned. Required Knowledge, Skills, and Abilities: Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality. Demonstrated experience managing complex interview scheduling across multiple calendars, stakeholders, and time zones, using Outlook or similar calendaring tools. Experience sourcing candidates through LinkedIn Recruiter, job boards, ATS databases, and/or other talent sourcing platforms. Experience working within an Applicant Tracking System (ATS), maintaining accurate candidate and requisition data. Exceptional organizational skills and attention to detail, with the ability to manage multiple candidates, requisitions, and competing priorities while proactively solving scheduling challenges and adapting to shifting demands. Strong written and verbal communication skills, with the ability to engage professionally with candidates, hiring managers, recruiters, and senior-level stakeholders. Strong customer-service orientation and commitment to a positive, responsive candidate experience. Demonstrated proficiency in using generative AI (e.g., ChatGPT) and other AI-enabled internal tools responsibly to support research, analysis, productivity, communication, and routine work activities, including verifying AI-generated output for accuracy and following company policies regarding confidentiality, data privacy, and information security. Ability to handle sensitive and confidential information with discretion.