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Executive Assistant - Investment Management Firm - $140-175K + Bonus!

Executive Assistant - Investment Management Firm - $140-175K + Bonus!

citistaffingJersey City, NJ

12 days ago

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants
Portfolio Management and Investment AdviceMiscellaneous Financial Investment ActivitiesInvestment Banking and Securities Intermediation
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Executive Assistant Experience out of Financial Services is required We are seeking an Executive Assistant to provide high-level administrative and operational support in a renown Investment Management Firm. This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm.
Key Responsibilities:
  • Deliver proactive and comprehensive administrative support, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting
  • Assist with internal and external communications
  • Help coordinate events
  • Maintain internal systems, files, and reports with accuracy and discretion
  • Proactively identify opportunities to improve processes and support team effectiveness
Requirements Include:
  • Experience working in a financial services firm is required
  • Bachelor's degree required 8+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm
  • Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment
  • Ability to create PowerPoint presentations
  • Strong working knowledge of Microsoft Excel
  • Excellent verbal and written communication skills
  • Exceptional discretion, judgment, and emotional intelligence
  • A strong team player with a proactive, “roll-up-your-sleeves” mindset
  • Ability to work independently and take initiative on new projects
  • High level of attention to detail, follow-through, and organizational skill.

Also on the board Same function, level within a rung

Level

Senior

Location

Jersey City, NJ

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Portfolio Management and Investment Advice

Posted

12 days ago

Apply for this role (opens in a new tab)