ascendo resourcesBrooklyn, NY
Executive Assistant (Law Firm)
Executive Assistant (Law Firm)
Executive Assistant (Law Firm)
ascendo resourcesBrooklyn, NY
12 days ago
Executive Secretaries and Executive Administrative AssistantsLegal Secretaries and Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and Executive
Apply for this role (opens in a new tab)A leading global law firm is seeking an experienced Executive Assistant to support a senior partner who chairs his department. You will provide administrative and personal support to a high-profile attorney, working closely with the partner’s personal assistant and the broader support team. This role requires a client-focused, New York City savvy professional who thrives in a fast-paced environment and handles confidential information with discretion.
Responsibilities:
- Manage a demanding calendar, including meetings, conference rooms, and schedule changes
- Arrange domestic and international travel, including lodging, transportation, and itineraries
- Coordinate client meetings, dining reservations, events, and follow-upScreen calls and emails, set up conference calls, and communicate on the partner’s behalf
- Select and send client gifts and coordinate deliveries and personal errands with the personal assistant
- Maintain contact lists, databases, and confidential committee binders
- Process expense reports, personal billing, and charitable contributions per firm protocol
- Manage budgets and schedules in Excel and help manage vendor relationships
- Greet clients and visitors and uphold the firm’s professional image
- Perform other administrative duties as assigned
Qualifications:
- College degree or equivalent and 5+ years of executive or C-level support experience
- Excellent written and verbal communication, with strong proofreading skills
- Strong judgment, initiative, and ability to manage competing priorities under pressure
- Proven discretion with confidential professional and personal information
- Proficiency in Microsoft Word; working knowledge of Outlook, Excel, PowerPoint, and Adobe Acrobat preferred
- Experience with records management software (e.g., IRM) a plus
- Ability to lift up to 20 pounds occasionally and travel locally to client sites
- Flexibility for overtime and occasional weekend hours
- Willingness to commit to the role for two years
Also on the board Same function, level within a rung
Level
Senior
Location
Brooklyn, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Offices of Lawyers
Posted
12 days ago