Legal Administrative Assistant - Real Estate

Description: Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails. At Polsinelli, What a Law Firm Should Beis not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli’s Fort Lauderdale office has an immediate opening for a Legal Administrative Assistant supporting the Real Estate practice group. CORE RESPONSIBILITIES Prepare engagement letters Provide administrative support, i.e., time entry, new business intake, Zoom calls, travel, calendar, and meeting management, expense reports, filing of documents and real estate records Assist with front- and back-office support of a small office, including but not limited to ordering and managing inventory of supplies, managing incoming and outgoing mail, event and meeting setup and support for onsite and visiting attorneys, facilitating parking and building access, and working with facilities and marketing with onsite logistics, both everyday and for events Organize conveyance and loan documents and closing binders File documents and real estate records Form companies and order title exams Prepare closing statements, deeds, and work with Secretary of State Processes and Procedures Work closely with paralegals on a variety of tasks to support the team SKILLS AND REQUIREMENTS 5 years of related experience Strong organizational skills Ability to work onsite 5 days per week Ability to manage multiple projects/tasks at a time Meticulous attention to detail Ability to handle confidential and sensitive information Strong working knowledge of Microsoft Office programs (Word, Excel, Outlook Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. Qualifications Skills Behaviors Preferred Team Player : Works well as a member of a group Loyal : Shows firm and constant support to a cause Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well Dedicated : Devoted to a task or purpose with loyalty or integrity : Motivations Preferred Self-Starter : Inspired to perform without outside help Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization : Education Experience Required 5 years: Related experience. Licenses & Certifications Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.