Accounts Payable Clerk

Job Description: The Accounts Payable Assistant supports the full lifecycle of vendor payables by processing receiving documents and invoices, maintaining accurate records in the ERP system, and ensuring that purchase orders, packing slips, and invoices align. This role involves extensive work with PDFs, data entry, and vendor communication, making it an excellent opportunity for a detail-oriented professional interested in growing into accounting or purchasing within an engineering, construction, and fabrication environment.

Responsibilities: Process all receiving documents by reviewing emailed packing slips, confirming that items are signed off, and noting any backordered items on the purchase order before electronically filing the receiving records. Process all incoming accounts payable invoices by reviewing emailed invoices, matching them to the appropriate receiving documents, and ensuring alignment with purchase orders. Obtain approvals for invoices that differ from the purchase order in quantities or amounts, and document any discrepancies clearly in the ERP system. Contact vendors for rental or subcontract invoices to verify whether each invoice represents a partial billing or a final billing. Review open purchase orders against expected receipt dates and proactively follow up via phone or email regarding the receiving and invoicing of expected items. Review vendor statements to identify and resolve any missing or outstanding invoices. Maintain accurate and organized electronic records of receiving documents, invoices, and related accounts payable documentation. Use the ERP system to make notes on purchase orders, run reports to review outstanding purchase orders, and support accurate tracking of open items. Merge, modify, and mark up PDF documents to support accurate invoice and receiving documentation. Perform high-volume and accurate data entry related to invoices, purchase orders, and vendor records. Assist with answering phones and managing the front desk, providing professional and courteous support to visitors and callers. Collaborate with internal teams in purchasing, engineering, and operations to resolve discrepancies and ensure timely processing of payables.

Job Type & Location: This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits: The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)