mission staffingJersey City, NJ
Recruiting Coordinator
Recruiting Coordinator
Recruiting Coordinator
mission staffingJersey City, NJ
3 days ago
Human Resources SpecialistsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative Assistants
Apply for this role (opens in a new tab)Our client, a leading investment firm, is seeking a Recruiting Coordinator to support its growing HR and Recruiting team. The ideal candidate will have experience in recruiting coordination, interview scheduling, executive assistance, or a similar high-volume, calendar-intensive role. This position will focus on coordinating interviews across multiple teams and time zones, supporting candidates and hiring managers, maintaining accurate recruiting data, and helping drive process improvements.
Responsibilities:
- Manage high-volume interview scheduling across multiple roles, teams, and time zones
- Coordinate calendars for candidates, hiring managers, and interviewers and proactively resolve scheduling conflicts
- Schedule phone screens, technical interviews, and onsite or virtual interview loops
- Prepare candidates and interviewers with agendas, logistics, and relevant materials
- Handle rescheduling, cancellations, and last-minute changes efficiently and professionally
- Follow up with interviewers to ensure timely submission of candidate feedback
- Maintain accurate candidate, requisition, and recruiting information within HR and recruiting systems
- Escalate recruiting and scheduling issues to the appropriate HR or Recruiting team members
- Support recruiting and HR process improvements, including standardization, automation, and operational efficiency
- Partner with internal teams to implement and communicate process improvements
Requirements:
- 1–2 years of experience in Recruiting Coordination, scheduling, executive assistance, or a similar high-volume, calendar-intensive role
- Experience within financial services, hedge funds, private equity, or a similar professional environment preferred
- Experience with recruiting and HR systems; Workday HCM and/or Recruiting experience preferred
- Proficiency with Microsoft Office, including Outlook, Excel, Teams, Word, and PowerPointStrong written and verbal communication skills with a service-oriented approach
- High level of professionalism, discretion, and ability to handle confidential information
Also on the board Same function, level within a rung
Level
Senior
Location
Jersey City, NJ
Occupation
Human Resources Specialists
Industry
Employment Placement Agencies
Posted
3 days ago