Accounts Payable Specialist

Position: Accounts Payable Specialist

Position Summary: The role involves managing a high volume of full-cycle accounts payable processes, ensuring timely payments to vendors and subcontractors, and maintaining positive relationships with both internal departments and external partners.

Key Responsibilities: ("

What You'll Do: "): -Accurately review and process a high volume of invoices and vendor information in accordance with company policies. -Code invoices and enter transactions into the SAGE accounting system -Prepare and maintain accounts payable reconciliations and supporting schedules. -Reconcile vendor statements and investigate payment discrepancies. - Perform matching of invoices, purchase orders, and delivery receipts. -Maintain accurate vendor records, including tax documentation and contact information. -Support month-end and year-end close activities. -Manage corporate credit card reconciliations and expense report review. -Respond to vendor inquiries and resolve issues professionally and promptly. -Monitor AP aging reports and ensure invoices are paid according to agreed-upon terms. -Review and match invoices to purchase orders and receiving documentation. -Ensure timely and precise entry of transactions into SAGE accounting software. -Prepare and process payments. -Reconcile statement balances to maintain accuracy. -Respond to vendor and internal inquiries. -Assist with month-end close activities, including account reconciliations and accrual support. -Collaborate internally to resolve invoice and payment-related issues. -Support year-end audits and provide requested documentation. -Maintain vendor records, including onboarding documentation and W-9 collection. -Assist with 1099 preparation and year-end reporting requirements. -Maintain organized AP documentation and filing systems for audit purposes. -Collaborate with internal departments and vendors to resolve payment-related issues. -Assist with intercompany transactions, reconciliations, and settlements. -Perform tasks with limited supervision.

Qualifications & Requirements: Experience : 3 years of experience is highly desirable. Strong understanding of accounts payable processes and accounting fundamentals. Proficiency in Microsoft Excel. Excellent attention to detail and accuracy. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and meet deadlines.

Industry Background: : Construction industry experience is advantageous. Experience working with accounting software and systems.

Education: : Associate’s degree in accounting, Finance, or a related field preferred.

Technical Skills: -Familiarity with SAGE Accounting software -Proficiency in Microsoft Excel is required. -Acute attention to detail; ability to meet strict deadlines independently.

Work Location: Willingness to work in Newark, New Jersey.