ACCOUNTS PAYABLE

Area of Responsibility: Administration 2.2 Immediate Supervisor: Director of Business Development 2.3 Positions Reporting to This Role: None Objective: Ensure timely and accurate processing of invoices and payments according to agreed terms with business partners. Maintain positive relationships with vendors and service providers. Optimize cash flow by scheduling payments efficiently and leveraging discounts. Keep accurate and up-to-date records of all payables. Ensure compliance with internal policies and external regulations. Reconcile vendor accounts and resolve discrepancies promptly. Support financial reporting with accurate data on liabilities and payment activities. Assist in audit preparation by maintaining clear and organized records. Functions and/or Responsibilities: Review, code, and process invoices (fuel, maintenance, tolls, leases, services). Match invoices with purchase orders and delivery receipts. Schedule and process payments (checks, ACH, wire transfers). Maintain accurate records in the accounting system. Reconcile account statements and resolve discrepancies. Monitor overdue accounts and prioritize payments. Communicate with vendors regarding payments and clarifications. Collaborate with purchasing and operations for approvals. Perform bank and credit card reconciliations. Comply with internal policies and control standards. Assist with monthly and annual closing processes. Prepare weekly expense reports and predictive weekly expense reports. AuthorityAuthorized to manage discrepancies during the execution of this process. High school diploma or equivalent (Associate's or Bachelor's degree in accounting, finance, or related field preferred) 6.2 Training: Basic knowledge of Quickbooks Online. Basic knowledge of Taleau or PowerBi 6.3 Experience: Minimum 1 to 2 years of experience in accounting.