Administrative Assistant

Responsibilities: Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current. Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees. Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems. Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records. Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation. Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking. Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress. Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks. Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information. At least 3 years of experience in an administrative assistant, executive support, office coordination, or similar position. Strong ability to manage multiple priorities, stay organized, and meet deadlines in a busy environment. Clear written and verbal communication skills with a detail-oriented and service-oriented approach. Proven discretion when handling sensitive employee, leadership, or business information. Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, and Teams. Experience with data entry, general office administration, and receptionist or inbound call support. Familiarity with document management, timekeeping, purchasing, or procurement systems is preferred. Comfort using standard office equipment such as printers, scanners, and multifunction devices.