Facilities Administrator

Location: Tinton Falls, NJ

Duration: 6 Months (Temporary with potential for permanent conversion)

Pay Rate: $25/hr on W2Start Date: ASAP

Work Arrangement: OnsiteJob Description

Key Responsibilities: Support day-to-day facilities and office operations. Coordinate with vendors, contractors, building management, and service providers. Handle employee facilities requests and ensure timely resolution. Assist with purchase orders, invoices, vendor documentation, and purchasing activities. Coordinate facility repairs, preventive maintenance, and vendor service visits. Track outstanding facilities issues and follow up until completion. Manage office access, badges, keys, conference rooms, and office supplies. Maintain facilities records, vendor information, invoices, and documentation. Coordinate office meetings, including room scheduling and food/beverage arrangements. Support workplace moves, office improvements, safety activities, and small facilities projects. Communicate facilities-related updates to employees.

Required Skills: Facilities Administration and Facilities Coordination. Vendor and Contractor Management. Purchasing, Purchase Orders (POs), and Invoice Processing. Office Administration and Employee Support. Microsoft Office (Word, Excel, Outlook).Strong organizational, communication, and multitasking skills. Ability to work independently and manage multiple priorities.

Ideal Candidate Profile: Prior experience in Facilities Administration, Facilities Coordination, or Office Administration with facilities responsibilities. Candidates with hands-on facilities and vendor coordination experience are preferred over IT/technical support-focused profiles. Must be located within a reasonable commuting distance of Tinton Falls, NJ.Must be comfortable working onsite. Strong communication skills and a proactive, service-oriented approach. Candidates must be genuinely interested in the opportunity and available for the interview process.