Administrative Assistant Job in San Diego, CA | Robert Half

Key Responsibilities: Provide day-to-day administrative support to management and the broader office team. Answer and direct incoming phone calls, greet visitors, and manage general office inquiries. Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date. Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents. Coordinate meetings, appointments, calendars, and internal communications. Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files. Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items. Assist with data entry, tracking project information, and updating spreadsheets and internal databases. Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed. Order office supplies, maintain office organization, and assist with general office coordination. Provide additional administrative support and special project assistance as business needs arise.