Senior Administrative Associate, School of Health and Human Sciences

Location: UT MAIN CAMPUSThe department of Human Development and Family Sciences is seeking a Senior Administrative Associate to provide high-level administrative support to the faculty, students, and staff of the department. Travel and Event Coordination Coordinate seminar and visitor logistics including travel arrangements, itineraries, hotel accommodations, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required Create new vendor profiles, direct billing accounts and establish relationships with regular purveyors Process travel authorization requests and travel reimbursements for faculty conference travel Departmental Academic Administrative Support Support course related activities in the academic programs, including manage course scheduling, room scheduling, course instructor surveys, schedule final exams, coordinate grade reporting Assist with course catalog updates and changes for multiple degree plans, in conjunction with department leadership and program advisors. Manage classroom scheduling and other administrative tasks for academic classes Assist with special programs such as study abroad program Departmental Financial Expenditures Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed Coordinate and process independent contractor, consultant, vendor, and honorarium documentation in accordance with university policies Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed General Administrative Support Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities Work closely with work-study student and administrative associate, delegating projects as needed Provide back-up to Department Chair and Department Manager on other related functions as assigned Communications and Operations Maintain and manage departmental website, wiki page and email distribution lists. Maintain unit calendar. Update departmental contact lists and directories. Assist with department communications, promotional materials and engagement initiatives.

Other Duties: Perform additional related administrative functions as assigned to support the evolving needs of the department

Salary Range: $ 55,000+ depending on experience