Front Desk Administrator - Temporary

SUMMARY: This role is has a variety of duties from maintaining a professional front desk environment, coordinating office activities, managing mail, invoices, correspondence, and supporting HR Manager with recruiting and other projects, as well as Front Desk coverage. Note that the phone duties are a small/de minimis as phone rarely rings. Candidate must be reliable (work the hours assigned), and possess strong organizational skills, as well as ability to resolve matters that arise. Attention to detail, and the ability to manage multiple priorities while delivering excellent customer service. SPECIFIC RESPONSIBILITIES Assist HR Manager with recruiting and coordinating interviews via TEAMs. Coordinate TEAMs interviews, as needed Answering, screening and directing incoming phone calls Organize and schedule meetings and appointments Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Update Organization Chart using Vizio software (knowledge is required) Compile reports for management team/meetings using PPT and Excel (knowledge is required) Data Entry Maintain reception area, kitchen, employee breakroom and office supply rooms Receive, sort and deliver mail Prepare and monitor invoices; Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating equipment and techniques Contributes to team goals by accomplishing related duties as needed