Administrative Assistant Job in Holmdel, NJ | Robert Half

Responsibilities: Coordinate the preparation, distribution, signature tracking, and record retention of franchise agreements and related contract documents for multiple brand lines. Review transaction details carefully and update agreement content, including party information, territory data, payment-related details, and supporting documentation before release. Manage DocuSign workflows by creating envelopes, routing documents to the correct stakeholders, monitoring completion status, and saving finalized agreements in the appropriate repositories. Maintain organized electronic contract records and ensure completed documentation is stored accurately for audit readiness and future reference. Communicate with franchisees and internal partners to resolve document questions, collect missing information, and support timely completion of contract packages. Handle time-sensitive requests such as terminations, transfers, renewals, and other franchise document changes while balancing ongoing administrative priorities. Verify that required compliance checkpoints and disclosure timing requirements have been satisfied before agreements are issued, signed, or funded. Support cross-functional coordination with teams such as legal, finance, onboarding, development, and business leadership to keep contract activity moving efficiently. Assist with data entry and status updates across contract administration systems and shared files to maintain reliable reporting and tracking.