Accounts Payable Specialist

Position: Accounts Payable Specialist

Position Summary: The role involves managing a high volume of full-cycle accounts payable processes, ensuring timely payments to vendors and subcontractors, and maintaining positive relationships with both internal departments and external partners.

Key Responsibilities: ("

What You'll Do: "):-Accurately review and process a high volume of invoices and vendor information in accordance with company policies.-Code invoices and enter transactions into the SAGE accounting system-Prepare and maintain accounts payable reconciliations and supporting schedules.-Reconcile vendor statements and investigate payment discrepancies.- Perform matching of invoices, purchase orders, and delivery receipts.-Maintain accurate vendor records, including tax documentation and contact information.-Support month-end and year-end close activities.-Manage corporate credit card reconciliations and expense report review.-Respond to vendor inquiries and resolve issues professionally and promptly.-Monitor AP aging reports and ensure invoices are paid according to agreed-upon terms.-Review and match invoices to purchase orders and receiving documentation.-Ensure timely and precise entry of transactions into SAGE accounting software.-Prepare and process payments.-Reconcile statement balances to maintain accuracy.-Respond to vendor and internal inquiries.-Assist with month-end close activities, including account reconciliations and accrual support.-Collaborate internally to resolve invoice and payment-related issues.-Support year-end audits and provide requested documentation.-Maintain vendor records, including onboarding documentation and W-9 collection.-Assist with 1099 preparation and year-end reporting requirements.-Maintain organized AP documentation and filing systems for audit purposes.-Collaborate with internal departments and vendors to resolve payment-related issues.-Assist with intercompany transactions, reconciliations, and settlements.-Perform tasks with limited supervision.

Experience: 3 years of experience is highly desirable. Strong understanding of accounts payable processes and accounting fundamentals. Proficiency in Microsoft Excel. Excellent attention to detail and accuracy. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and meet deadlines. Industry Background: Construction industry experience is advantageous. Experience working with accounting software and systems.

Education: Associate’s degree in accounting, Finance, or a related field preferred.

Technical Skills: -Familiarity with SAGE Accounting software-Proficiency in Microsoft Excel is required.-Acute attention to detail; ability to meet strict deadlines independently.

Work Location: Willingness to work in Newark, New Jersey.