Administrative Coordinator

Job Description: The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Management Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Property Management Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Management Administrative Coordinator include the following:

Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel. Ensure engineers take monthly readings from electric meters for tenants that have supplemental units. Assists in management audits and prepares all files and records in preparation for the audit Internal and external correspondence Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date Maintain and update tenant contact databases Organize departmental meeting and travel arrangements Manage the new tenant welcome and orientation program Revise and distribute updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary BookObtain completed W-9 forms from all vendors Negotiate office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines

Education Bachelor’s degree and similar work experience preferred