Executive Assistant - Ahima - Remote

Position Responsibilities: Executive Support - CEO & CFO:Preparing correspondence, presentations, meeting materials, and minutes for executive meetings, internal teams, and organizational events. Coordinating all aspects of AHIMA Connect and other staff meetings, including scheduling, agenda development, and preparation of presentation materials. Managing daily schedules, travel arrangements, and expense reporting for the executives. Overseeing special projects and ensuring timely progress and completion. Communicating key issues, updates, and information in a clear, concise, and well-organized manner to support informed decision-making. Handling confidential and sensitive information with the highest level of discretion and professionalism. Human Resources Project Management Support: Managing organizational resources such as staff organization charts, internal directories, birthday and anniversary lists, and employee life-event acknowledgments. Providing project management support for HR projects such as staff events, employee training, surveys, annual compliance reporting, etc. Collaborating with HR to maintain and enhance AHIMA's SharePoint site, ensuring employee communications, resources, and information remain accurate, accessible, and well-organized. Maintaining confidentiality and exercising sound judgement when handling sensitive information. Knowledge and skill requirements: Minimum of five years of executive-level administrative support. Demonstrated ability to multi-task and drive projects from inception to completion. Strong organizational and time management skills with exceptional attention to detail. Excellent project management skills and experience managing projects with internal and external stakeholders. Fluent in Microsoft Office Suite, and Microsoft Teams Ability to maintain strict confidentiality and handle sensitive information appropriately. Excellent verbal/written communication, listening skills, and the ability to communicate with executive level positions.