Administrative Assistant, Executive Office

Administrative Assistant We are looking for an Administrative Assistant to support the Chief Financial Officer and Chief Reporting & Capital Officer. In this role, you will be responsible for handling a wide range of administrative and executive support tasks. We are seeking someone who will exercise discretion in the handling of highly confidential details while being adaptable to change. Role requires a professional demeanor and approachable personality which allows you to leverage your organizational, collaborative and diplomatic skills to play a pivotal role in the success of the CFO.What will your essential responsibilities include? Providing heavy calendar management by working with internal and external executives and assistants to coordinate a variety of complex meetings and video conferences. Coordinating travel arrangements including booking flights, hotels, car service and preparing Travel and Expense reports by collecting and organizing expense receipts, etc. Planning all aspects of team events and meetings, including venue and vendor selection and management, travel arrangements and agenda and managing multiple projects simultaneously while following through on open issues in a timely manner. Tracking deliverables and helping drive key projects to completion by following up on outstanding items. Providing ad-hoc assistance and other duties, as needed. Maintain multiple Outlook inboxes, prioritizing as necessary. Work closely with the CEO's EA and provide support and cover for each other as needed. Support the direct reports of the Chief Reporting & Capital Officer with scheduling calls and meetings. Act as the first point of contact for any IT issues or travel issues. Arrange Global Town Halls, including coordinating the speakers, collating the final PowerPoint, sending the invite, any room bookings, and subsequent email follow up. Act as the face of AXA XL's CFO organization when coordinating with our Audit Partners or external stakeholders. You will primarily report to the Chief Financial Officer, with a second reporting line to the Chief Reporting & Capital Officer. We're looking for someone who has these abilities and skills: Experience in an executive-level administration role Experience supporting senior executives in a fast-paced, adaptable and collaborative calendar management skills with experience coordinating complex executive meetings. Prior experience planning meetings for global teams.