Administrative Associate, BBA International Programs - Texas McCombs

Provide faculty-led and custom program business operations support: handle purchasing and payment processes (entertainment and food forms, purchase orders, ProCard use, invoices and reimbursements, program deposits, student billing, etc.). Support various program processes such as partner agreements and student scholarships for International Programs. Process travel documents and cash advances for International Programs faculty and support staff. Book transportation, housing, classrooms, and excursions for domestic program activities. Manage IP team administrative processes: handle bookings and logistics for IP events, meetings, student sessions, and other events. Support the operational organization of team resources, calendars, and workflow/project management. Manage the IP general email account and respond to inquiries. Create team meeting agendas and organize shared documentation. Create documents or printed materials for various IP activities. Support financial processes and monitor, process, and audit transactions for IP accounts. Support the upkeep of shared platforms, manuals, and other resources used by students, faculty, or staff. Serve on study abroad program and scholarship selection committees as needed each semester. Order supplies as needed. Support other international program and exchange processes as needed: assist in the credit transfer, course scheduling, and registration processes. Request web updates or help update program pages. Organize an annual photo contest. Collaborate with units across campus that support BBA IP processes. Serve as a staff volunteer during Office Wide Programming (commencement, career expo, mock interviews, freshmen and transfer orientation). Other related functions as assigned, potentially within other BBA Program Office areas.