insight globalPhoenix, AZ
Administrative Support Specialist (Sharepoint)
Administrative Support Specialist (Sharepoint)
Administrative Support Specialist (Sharepoint)
insight globalPhoenix, AZ
yesterday
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherExecutive Secretaries and Executive Administrative Assistants
All Other Specialty Trade ContractorsCommercial and Institutional Building ConstructionTemporary Help Services
Apply for this role (opens in a new tab)We're hiring an experienced Administrative Support Specialist to support field leadership and multiple construction projects in the Phoenix area. This position will work closely with superintendents, field crews, Safety, and project leadership to keep timekeeping, documentation, onboarding, and day-to-day field operations organized and running smoothly. Qualifications~ High school diploma or GED required; Associate or Bachelor's degree preferred~1 - 3+ years of experience in payroll, onboarding, project coordination, and/or construction administration
Responsibilities:
- Manage weekly timecard collection, verification, and superintendent approvals
- Support multiple jobsites and proactively address administrative needs for field leadership
- Audit and reconcile labor data and compliance documentation
- Maintain organized and consistent project documentation within BoxTrack employee safety certifications and coordinate renewals and training
- Facilitate Day 1 onboarding for craft employees, including digital paperwork and site documentation
- Track and coordinate iPads and other field technology
- Train and troubleshoot with field teams on mobile applications and timekeeping systems
- Identify administrative bottlenecks and recommend process improvements
- PlussesExperience supporting commercial construction, specialty contractors, or engineering/project teams
- Strong understanding of construction field operations and craft/trade labor
- Experience with electronic timekeeping systems, Excel, Box or similar cloud-based document platforms, and mobile tools
- Ability to work independently and manage competing priorities across multiple projects
- Strong communication skills and confidence working directly with field crews, superintendents, and project leadership
This is a 9-month contract-to-hire opportunity for someone who enjoys being close to construction operations, takes ownership of their work, and can keep fast-moving field teams organized.
Also on the board Same function, level within a rung
Level
Junior
Location
Phoenix, AZ
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
All Other Specialty Trade Contractors
Posted
yesterday