AP PREPARER (ASSOCIATE, CLIENT ACCOUNTING)

Location: San Francisco, CA

Schedule: Hybrid | 3 days onsite, 2 days remote

Compensation: $115,000–$130,000 base bonus

Employment Type: Full-Time, Direct HireAbout the Opportunity

Key Responsibilities: Manage accounts payable activities, including invoice review, coding, approvals, and payment processing. Review and accurately code invoices to the appropriate general ledger accounts and entities. Handle expense allocations across multiple entities, departments, and projects. Prepare payment batches, process electronic payments, and assist with wire transfers. Research and resolve invoice discrepancies, payment issues, and coding questions independently. Maintain accurate AP records, supporting documentation, and transaction details. Assist with account reconciliations, reporting, and general ledger activity. Prepare Excel reports and payment summaries for management review. Collaborate with accounting and internal business teams to ensure timely and accurate processing. Identify opportunities to improve AP workflows, internal controls, and overall efficiency.

Qualifications: Minimum 2–3 years of hands-on accounts payable experience in a complex, multi-entity or high-volume environment. Strong understanding of invoice coding, GL allocations, payment processing, and AP procedures. Ability to independently research discrepancies, troubleshoot issues, and manage priorities. Strong communication skills with a professional, proactive, and service-oriented approach. Excellent organizational skills, attention to detail, and follow-through. Proficiency in Microsoft Excel; experience with VLOOKUPs and pivot tables preferred. Experience with ERP systems and AP automation platforms; Sage Intacct or BILL experience is a plus. Comfortable adapting to new technology, systems, and evolving processes. Bachelor's degree in Accounting, Finance, or a related field preferred but not required. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.