Accounts Payable Specialist

Responsibilities: Receive and sort incoming vendor invoices, whether received physically or electronically. Validate invoice details against purchase orders, contracts, and confirmation of goods or services received. Enter invoice data into the accounting system including line items, amounts, GL codes, and departments. Verify entries prior to processing to prevent errors, miscoding, or duplicate payments. Communicate with vendors to research and resolve discrepancies or missing information. Prepare and process payments for approved invoices in accordance with payment terms and approval workflows. Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.

Qualifications: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.1-3 + years of experience in accounts payable and/or general accounting. Experience matching invoices to purchase orders and receiving documentation (three-way match).Familiarity with GL coding and cost center/department allocation. Strong attention to detail and accuracy when entering and verifying financial data. Effective written and verbal communication skills for resolving vendor discrepancies. Ability to manage multiple invoices and deadlines in a fast-paced environment. Organizational skills sufficient to maintain audit-ready documentation. Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.