Medical Clinic Receptionist & Administrative Assistant

Location: Beverly Hills, On-site

Position Overview: We are seeking a warm, organized, and proactive Receptionist & Administrative Assistant to deliver a concierge-level experience for our medical clinic. As the face and voice of our practice, you will welcome clients, manage daily front-desk operations, and ensure effortless communication between patients and providers. In addition to traditional medical front-desk duties, this position supports executive administrative and personal assistant functions-requiring exceptional attention to detail, discretion, and the ability to manage both practice and personal logistics seamlessly.

Front Desk & Client Services: Greet clients warmly and professionally, ensuring a pristine and welcoming reception environment. Manage client check-in and check-out procedures smoothly and efficiently. Answer, screen, and route incoming phone calls, emails, and client inquiries promptly. Resolve patient questions or concerns with empathy, diplomacy, and professional care.

Scheduling & Calendar Management: Schedule, confirm, and coordinate client appointments and follow-up visits. Manage multi-provider calendars, appointment reminders, and scheduling adjustments. Communicate effectively with healthcare providers and clinical staff regarding daily schedules and client needs.

Administrative & Executive Assistance: Coordinate travel arrangements, reservations, itineraries, and off-site meetings. Assist with personal appointments, errands, purchases, returns, and vendor management as requested. Place follow-up calls and liaise with external vendors, service providers, and professional contacts. Track outstanding administrative tasks to ensure complete execution and anticipate organizational needs.

Experience: Background in front desk operations, administrative assistance, hospitality, or customer service preferred (medical clinic experience is a plus).Communication: Exceptional written and verbal communication skills with a polished, professional, and friendly demeanor.

Organization: Outstanding multitasking ability with sharp attention to detail and strong task follow-through. Tech Proficiency: Comfortable using computers, email, calendar systems, and tools within Microsoft Office or Google Workspace. Integrity & Calm: Proven ability to maintain strict client confidentiality (HIPAA awareness) and remain composed in a fast-paced environment. Adaptability: Comfortable handling both professional medical practice needs and executive/personal assistant tasks. Logistics: Valid driver's license and reliable personal transportation required for occasional errands. Flexibility with scheduling as clinic needs evolve.

Work Environment & Physical Demands: Fast-paced, professional medical clinical environment. Prolonged periods of sitting at a desk and working on a computer. Occasional light lifting or local travel for practice errands.

Compensation: $22.00 / hour

Schedule: Tuesday - Friday, 9:00 AM - 5:00 PM (32 hours/week, with potential expansion to Mondays for the right candidate)