Administrative Assistant I

What You'll Do: Welcome guests and respond to visitors in person and by phone. Answer incoming calls and route them to the appropriate person or department. Scan, log, and distribute incoming mail through the email mail system. Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly. Coordinate with departments and remote employees to support office office supply levels, submit purchase requests, expedite orders, and verify deliveries. Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks. Prepare and mail outgoing packages. Support Operations Department projects as needed. Contribute to a positive, organized office culture. What You'll BringStrong interpersonal skills and the ability to communicate professionally with government agencies, clients, and colleagues. Discretion and sound judgment when handling sensitive ability to work independently, manage pressure, multitask, and prioritize effectively. Excellent verbal and written communication and organizational skills. Attention to detail, accuracy, and consistency. Comfort working in a fast-paced environment. Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools. Relevant administrative experience; a bachelor's degree is a plus.

Please note: This role requires working onsite in White Plains Monday through Friday, 9:00 a.m.–6:00 p.m. The schedule is not flexible. Resume not required