vtech solutionAstoria, NY
Administrative Assistant
Administrative Assistant
Administrative Assistant
vtech solutionAstoria, NY
yesterday
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other
Office Administrative ServicesCorporate, Subsidiary, and Regional Managing OfficesTemporary Help Services
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Position details
Job Title: Administrative Assistant Location: Astoria Queens, NY
Duration: 12 Months (Strong possibilities of extension)
This role will provide site administrative support for Operations at our client's side in Astoria Queens. This plant is a busy commercial operation and is one of the cleanest, most efficient plants that sustains the power demands New York City and its boroughs. This role requires a self-starter that is motivated and well organized with a positive attitude and the ability to provide administrative and office support in a challenging and fast paced environment of energy.
Job Functions & Responsibilities:
- Keep an accurate up-to-date calendar for Senior Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
- Screen and respond to phone calls and email as appropriate.
- Coordinate Department meeting arrangements including agendas, notes and follow-up.
- Generate reports, handle multiple projects, and prepare and monitor various reports.
- Close work orders in Maximo and IBM Computerized Maintenance Management system.
- Enter labor hours into work orders
- Scan, upload and create links for work orders and other documents in Maximo, Share Point, and network drives.
- Maintain Share Point web site for region
- File, log, track and update spreadsheets for a variety of Safety, Environmental, Operations and Maintenance documents and reports.
- Partner and network with other administrative support personnel in order to collaborate, obtain information, solve problems and get things done.
- Schedule meetings and site visits, as needed.
- Track all progress in centralized data management tool, and provided regional progress reports as needed.
Skills:
- Excellent communication and interpersonal skills.
- SharePoint technical skills and proficiency is a must have skill
- Experience with an Enterprise Content Management System/Records is desirable
- Strong technical skills and including proficiency with MS Excel, Word, and PowerPoint.
- Knowledge of Maximo and SAP preferred
- Excellent oral and written communication skills.
- Proven working experience in administrative support
- Self-motivated and well-organized with a positive attitude towards challenges and the ability to set and meet deadlines
- Ability to work with sound judgment to successfully prioritize multiple tasks
- Enthusiasm to participate in and support an operations team in a fast paced environment
Education and Certifications:
- A Bachelor's degree from an accredited college is preferred.
- In lieu of degree, minimum of 5 years of secretarial experience in progressively demanding environment and High School Diploma or equivalency, two year degree.5-8 plus year of proven administrative and office support.
- Work Schedule
- Monday through Friday8 hour work day
- Paid for time worked only ; there are no paid holidays, vacation or sick days
- Overtime is not permitted unless authorized in advanced.
Additional Information: All your information will be kept confidential according to EEO guidelines.
Also on the board Same function, level within a rung
Level
Junior
Location
Astoria, NY
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
yesterday