Exhibition Manager and Lead Preparator

JOB DUTIES: Exhibition Planning & Management Oversees exhibition planning and management for all museum exhibitions and permanent collection installations in coordination with museum leadership Creates and develops exhibition and installation timelines using specialized project management software, including Air Table Ensures benchmarks are met according to schedule Presents timelines to entire museum staff and assigns tasks as appropriate An expert in exhibition design, creates exhibition layouts professionally designed with CAD software, including in Sketch Up, with assistance from Assistant Preparator and in consultation with curators Ensures exhibitions and objects are installed according to the highest museum standards and best practices, and in accordance with programmatic, conservation, aesthetic and ADA requirements With Deputy Director and Director of Operations, prepares and administers exhibition budgets and estimates, and ensures that expenditures are within agreed upon budgetary limits Researches, recommends and hires specialized contractors and specialized equipment as needed for complex exhibition projects and as approved by museum leadership Oversees and coordinates routine gallery inspections, touch-ups and cleaning Exhibition Preparation and Installation Manages and executes all aspects of exhibition installation, deinstallation and construction Prepares exhibition spaces in advance of exhibitions, schedules any necessary contractors or campus partners, coordinates gallery painting gallery, and facilitates building all temporary walls and installation components With museum curators, determines display casework and presentation furniture as needed for specific exhibitions, produces construction plans and shop drawings for all necessary furniture, and coordinates and builds all exhibition casework and display furniture as needed with Exhibition Preparator Oversees the inventory and movement of cases, museum furniture, and other exhibition related objects In consultation with curators, identifies framing and other artwork preparation needs for each exhibition Assigns and supervises artwork preparation, including artwork framing, by the Assistant Preparator Supervises the design, production, and installation of all exhibition didactics, text panels, title displays, object labels, and other graphic displays by the Assistant Preparator Well versed in the technical demands of time-based media and its installation, determines and coordinates all audiovisual requirements for exhibitions, assists with audio visual equipment installation, set up and regular maintenance, and supervises any specialized contractors With Curator of Collections, coordinates delivery and handling activities for loaned artworks In consultation with museum curators, sets and maintains gallery lighting at accepted light levels With Director of Operations, manages vendors, temporary contractors and purchases, identifies skilled vendors and temporary contractors as needed, requests estimates, places orders, tracks, coordinates, and manages deliveries Facilities Management Oversees facilities maintenance and upkeep, organization of collections and storage spaces, and museum workshops in coordination with the Director of Operations including scheduling and facilitating work with University Facilities and outside contractors Ensures that storage areas are maintained at professional levels of environmental and security control Monitors and maintains museum facilities, including overseeing the organization of collection storage spaces and maintaining the appearance of exhibition spaces by Exhibition Preparator Manages the museum workshop and establishes workshop standards to ensure overall safety of museum facilities Maintains tools and equipment and coordinates replacements with the Director of Operations Tracks inventories of tools, materials and supplies Supervises the cleaning and organization of shop facility Assists with museum facilities environmental monitoring Collections Care and Management & Supervision Ensures that collections storage areas are maintained at professional levels of environmental and security control and all collections objects are safely moved, stored and maintained Maintains and updates the location of collections objects, packing, materials, and supply storage with TMS Administrator Oversees and facilitates safe packing and transportation of collections objects Supervises the matting and framing of collections objects and as well as the preparation of collection objects for storage and display by the Exhibition Preparator In consultation with Museum leadership, curators, and TMS Administrator, makes conservation recommendations With Curator of Collections, coordinates shipping and receiving, packing and unpacking of all collection objects to ensure proper handling and security procedures are followed Supervises Exhibition Preparator Trains student interns and temporary exhibition workers Ensures all workers understand and implement best museum practices and safety protocol at all times in all museum spaces and workshops across campus

QUALIFICATIONS: Specialized knowledge of exhibition planning and project management, including project management software, such as Air Table Highly skilled in exhibition design and recent exhibition technologies Ability to easily translate curatorial ideas into 3-D models and CAD drawings Broad knowledge of best museum practices for art handling and installation, collections management, object care, fabrication, and shipping Fluent in time-based media installation Highly skilled in object handling, carpentry, matting and framing, fabrication of exhibition furniture, platforms and displays, hanging and mounting systems, gallery lighting, moving objects, patching, painting, and proper ladder use and safety Skilled and clear communicator who can work with a diverse range of colleagues and stakeholders, including museum leadership, university faculty and staff, visiting artists, and students Ability to carefully assign tasks to ensure exhibition planning and installation is completed on time and on budget Ability to make independent decisions & apply creative methods to solve complex installation problems with attention to detail Ability to work in a diverse environment & with a diverse range of colleagues, stakeholders, and visitors is required Ability to work on multiple projects & tasks simultaneously to meet deadlines Ability to prioritize multiple projects and competing demands, balance tasks and see projects through to completion Curious to continuously learn new skills & stay abreast of new developments in exhibition planning and design. Working knowledge of Sketch Up, Air Table, The Gallery System (TMS)Collections Management Software, Adobe Creative Suite, and Microsoft Office Suite

Education & experience: Bachelor's degree & 5+ yrs of art preparator and exhibition planning and design experience with increasing responsibility & knowledge of museum best practices, an appreciation for the stewardship, safety and care, & preservation of fine art SALARY STRUCTURE Pay Grade 6: $50,461 - $66,851 Scheduled Hours Monday through Friday, 8:30 am to 5 pm, some nights and weekends