abacus groupBrooklyn, NY
Executive Assistant (Executive Office)
Executive Assistant (Executive Office)
Executive Assistant (Executive Office)
abacus groupBrooklyn, NY
13 days ago
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
Apply for this role (opens in a new tab)Our client is a global luxury goods firm. They seek an Executive Assistant to support their Executive floor in their Manhattan, NY office. This is fully onsite.
Responsibilities:
- Provide high-level administrative support to executives while demonstrating professionalism, discretion, and strong judgment
- Manage complex calendars, coordinate meetings, send invitations, and secure meeting space
- Anticipate executives’ needs, upcoming tasks, and future requests to ensure seamless day-to-day support
- Coordinate domestic and international travel logistics, itineraries, and agendas for executives and VIP guests
- Prepare and process executive and VIP expense reports
- Support executive correspondence, company-wide mailings and emails, databases, presentations, recurring reports, and meeting minutes
- Assist with company events, including employee celebrations and industry dinners, coordinating guest lists, name tags, agendas, and other logistics
- Partner cross-functionally with internal teams on company-wide initiatives, events, commercial summits, and IT implementations
- Manage executive-floor visitors in partnership with Security, Facilities, and ITMaintain the executive office environment, including supplies, refreshments, flowers, and other day-to-day needs
- Coordinate daily catering and restaurant reservations
- Handle a high volume of work while maintaining exceptional attention to detail and responding quickly to changing priorities
Requirements:
- Bachelor’s degree required 3+ years of relevant Executive Assistant or administrative support experience
- Advanced proficiency in Microsoft Office, including PowerPoint, Word, Excel, Acrobat, and Outlook
- Strong business etiquette with a polished and professional demeanor
- Excellent organizational skills with the ability to manage multiple priorities and high-volume workloads
- Strong written and verbal communication skills
- Willingness to learn new skills and take on responsibilities across multiple levels
- JobID: 48645
Also on the board Same function, level within a rung
Level
Senior
Location
Brooklyn, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Executive Offices
Posted
13 days ago