Legal Secretary

Roles and Responsibilities: Attorney & Practice Support Provide proactive administrative and legal support to attorneys and legal teams; Manage complex calendars, scheduling meetings, conference calls and appointments across multiple time zones; Coordinate domestic and international travel arrangements, including itineraries, accommodation and expense processing; Prepare, format, proofread and amend legal documents, correspondence, presentations and reports; Assist with document production, filings and execution processes; Open new matters and assist with client onboarding procedures; Organize and maintain electronic and hard copy filing systems in accordance with firm procedures; Liaise with clients, external counsel, vendors and internal departments in a professional and confidential manner Document & Transaction Support Prepare engagement letters, legal documents and closing materials; Assist with document management and version control; Coordinate signature processes and manage execution copies; Support preparation of presentations, pitches and business development materials; Assist with printing, scanning, bundling and document distribution as required. Team & Office Support Support visiting attorneys and colleagues from international offices; Coordinate meetings, conference room bookings and catering arrangements for client and internal meetings; Receiving and sorting incoming mail where required; Assist with wider office administration tasks where required; Build strong working relationships across legal and business support teams; Contribute positively to the collaborative culture of the office.

Skills and Experience: Previous experience working as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment; Experience supporting attorneys within Private Client; Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel and Power Point; Experience with legal billing and document management systems desirable;

Preferred Skills: Excellent written and verbal communication skills, with the ability to present complex information in a clear and concise manner; Proven ability to build and maintain effective working relationships with a wide range of stakeholders; Demonstrates flexibility and adaptability in a fast-paced and changing environment; Excellent organizational skills with the ability to effectively manage multiple priorities to tight deadlines; Strong attention to detail and proofreading capability; Professional, proactive and client-service orientated approach; Demonstrates reliability and discretion, with the ability to handle confidential and sensitive information appropriately.