Skip to main content
Koch Davis
All jobs
Executive Assistant

Executive Assistant

irocketHauppauge, NY

26 days ago

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveProject Management Specialists
Guided Missile and Space Vehicle ManufacturingExecutive OfficesGuided Missile and Space Vehicle Propulsion Unit and Propulsion Unit Parts Manufacturing
Apply for this role (opens in a new tab)
Executive Assistanti Rocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.
The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.
Responsibilities:
  • Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities
  • Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
  • Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables
  • Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
  • Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations
  • Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making
  • Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives
  • Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
  • Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
  • Global Travel Management: Coordinate domestic and international travel logistics for executives
  • Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

Also on the board Same function, level within a rung

Level

Senior

Location

Hauppauge, NY

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Guided Missile and Space Vehicle Manufacturing

Posted

26 days ago

Apply for this role (opens in a new tab)