td williamsonDallas, TX
Administrative Assistant
Administrative Assistant
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice Clerks, General
Office Administrative ServicesAll Other Business Support ServicesCommercial and Industrial Machinery and Equipment Repair and Maintenance
Apply for this role (opens in a new tab)Job TitleAt TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment. Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.
Job Description:
Performs a variety of administrative functions necessary to support the Organization. Performs duties of a complex and/or confidential nature, requiring exercise of initiative and judgment.
Key Responsibilities: Primary duties may include, but are not limited to:
- Invoicing preparation of services jobs as well as local product orders
- Coding and submitting of Vendor invoices for timely payment processing
- Vendor account set up when needed.
- Inventory transactions within applicable software programs
- Answering phone calls and distributing to appropriate team members
- Maintain an organized file structure for invoiced services jobs and product orders
- Interfacing with customers over the phone to assist with order status updates
- Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff
- Other duties as assigned by manager
- Daily Activity
Daily activity is highly variable and dependent on the activities taking place within the regional operations. Primary support focus is field services operations, which results in a dynamic and fast paced workplace. A successful candidate will show an ability to work well under deadlines, prioritize tasks daily, and communicate regularly both to direct manager as well as to other staff members and customers as needed.
Experience
High school graduate or equivalent 3+ years of administrative experience preferred
Knowledge, Skills, and Abilities
Excellent and proven ability to remain organized and on task
Excellent interpersonal skills, both for dealing with internal and external customers (calm, courteous, professional, and helpful)
Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Microsoft CRM, VMS (Visual Management System, Salesforce, and Dynamics AX.Fluent in EnglishFlexibility to handle multi-tasking and prioritize appropriately
Also on the board Same function, level within a rung
Level
Junior
Location
Dallas, TX
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Office Administrative Services
Posted
yesterday