Administrative Assistant III- Parks

Annual Salary: $46,897.50 - $49,530.00

Hourly: $24.05 - $25.40

Department: Culture & Recreation, Parks

Division: Parks AdministrationFLSA: Non-Exempt

Job Description: Performs complex, specialized administrative tasks to ensure that assigned department or division operations flow smoothly by performing the following duties. Examples of Duties: Create requisitions and SINVR's using Workday software. Assists Parks Staff in obtaining payment status of invoices, work with accounts payable representatives to resolve unpaid requisitions. Contact suppliers for set-up documents and invoice copies as necessary. Enters all requisition and direct payment information into the department's PR log. Utilizes log as a database to assist employees, suppliers (vendors) and management with questions about invoices/payments. Receives purchase orders and contract purchase orders in Workday. Creates and manages work orders for all field staff in facilities and operations, using Tyler software. Creates reports to capture work order data used in performance measure reporting in Sherpa software and the budget book. Resolves GovQA work orders assigned to the Parks Department, generated internally (Citizen Support Desk), or through the Citizen Portal. Responsible for processing P-card receipts and logging information into system. Handles general administrative tasks for office such as answering phones, ordering supplies, data entry and maintaining department records. Acts as backup inventory control clerk as needed. Maintains Charleston Accountability & Performance System Report utilizing performance measurement data, ensuring all formulas for totals and percentages are working and reflect correct totals. Performs other duties as assigned.

Basic Qualifications: Associate's degree (AA) and 3 years of experience, or an equivalent combination of education and experience. Valid South Carolina Driver's License. To perform this job successfully, an individual should have a thorough knowledge of Microsoft Windows, Outlook, Excel and Word or similar software. Experience using Workday software preferred.

Other Necessary Requirements: In the event of major storms or other emergency situations, this position may be subject to 24-hour shifts or any other emergency schedule that is necessary to meet the City's needs. May require evenings, weekends, and holidays as scheduled.