Board Meeting and Operations Coordinator

Board Meeting And Operations Coordinator At RPS, we champion the possibilities by bringing people together through meaningful client experiences. If you're early in your career and enjoy organizing details, coordinating projects, and helping events run smoothly, this role offers the opportunity to build valuable experience while working with a wide range of colleagues and clients. RPS values collaborative coworkers, relationship builders, lifelong learners, and growth seekers who are ready to contribute, learn, and develop their skills. As a Board Meeting and Operations Coordinator, you support the administration of Michigan Self-Insured Groups (SIG) programs. This role coordinates quarterly and annual Board meetings while providing operational support for member receivables, accounts payable processing and payroll audit activities. Coordinate the planning and execution of quarterly and annual Board meetings, including agendas, meeting materials, attendance tracking, logistics, minutes and record retention. Support preparation and distribution of Board packets while working closely with internal teams and external partners. Maintain Board records, meeting schedules, governance documentation and electronic filing systems. Support member receivables processing, tracking and payment follow-up activities Support with accounts payable processing, invoice documentation and reconciliations Partner with Board members, vendors, third-party administrators, auditors and stakeholders to ensure accurate and timely completion of key processes. Identify opportunities to improve workflows and enhance operational efficiency. High school diploma or equivalent At least two years of business or administrative experience Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence Experience using Microsoft Office applications, including PowerPoint Working knowledge of Windows-based desktop publishing applications Working knowledge of Adobe Suite Ability to track multiple deadlines and maintain accurate records and documentation Ability to work with internal and external contacts in a professional and service-focused manner Ability to prioritize tasks and adjust to changing deadlines Ability to work independently while also contributing to a team environment Consistent attendance, punctuality, and adherence to schedules The following experience would be helpful but is not required: Experience supporting events, meetings, marketing initiatives, or project-based work Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments Experience coordinating communications with internal and external stakeholders Experience using project management tools or supporting project-based work We're looking for someone who enjoys learning, building relationships, and helping deliver high-quality experiences through thoughtful planning and coordination. If you're ready to build your career in a role where organization, communication, and collaboration make a real impact, we'd love to hear from you. Together, we'll continue to champion the possibilities