perfumaniaHollywood, FL
Facilities Administrator
$24.03 per hour
Apply (opens in a new tab)Facilities Administrator
Facilities Administrator
perfumaniaHollywood, FL
4 days ago
$24.03 per hour
Facilities ManagersSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveAdministrative Services Managers
Apply for this role (opens in a new tab)Facilities Administrator
Reports to: Director of Facilities and MaintenanceFLSA Status: Non-Exempt
Location: Corporate Office, on-site
Compensation:
$24.03/hrIf your skills, experience, and qualifications match those in this job overview, do not delay your application.
Position Summary:
The Facilities Administrator provides administrative and operational support to the Facilities department by coordinating maintenance requests, communicating with vendors and store locations, processing invoices, maintaining records, and assisting with facilities-related projects for the corporate office, distribution centers, and retail store locations. This position works closely with the Senior Facilities Administrator to ensure maintenance requests are completed in a timely and efficient manner while supporting departmental goals and service standards.
Key Responsibilities:
- Enter, monitor, and track maintenance requests from corporate offices, distribution centers, and retail store locations.
- Coordinate vendor scheduling and follow up to ensure repairs and maintenance requests are completed in a timely manner.
- Communicate with stores regarding the status of repairs, service requests, and maintenance updates.
- Process invoices, reconcile work orders, and maintain accurate departmental records and files.
- Assist with purchase orders, vendor documentation, contracts, and administrative reporting.
- Maintain maintenance logs, work order documentation, and departmental reports.
- Assist with tracking vendor performance and ensuring service levels are met.
- Support preventative maintenance programs by scheduling services and maintaining related documentation.
- Assist with coordinating emergency maintenance requests and ensuring timely communication with vendors and store management.
- Support the Senior Facilities Administrator with departmental projects, reporting, and administrative initiatives.
- Maintain organized records of warranties, permits, service agreements, and other facilities documentation.
- Partner with Operations, Real Estate, Finance, and other departments to support facilities-related activities.
- Perform other administrative duties and special projects as assigned.
Qualifications:
- High School Diploma or GED required; Associate's degree preferred.
- (2) years of administrative experience, supporting Facilities, Property Management, Construction, or a related department.
- Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Knowledge, Skills & Abilities:
- Strong organizational skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple assignments in a fast-paced environment.
- Strong customer service orientation with the ability to build positive working relationships.
- Ability to follow established procedures while exercising sound judgment.
- Ability to maintain accurate records and confidential information.
- Strong follow-up skills with the ability to coordinate multiple vendors and projects simultaneously.
- Ability to work independently as well as collaboratively within a team environment.
Physical Requirements:
- Ability to lift and carry up to 50 pounds.
- Ability to stand, walk, bend, kneel, climb stairs, and reach for extended periods.
- Ability to assist with routine inspections of the corporate office, including exterior areas, parking lots, and building conditions. xhmxlyz
- Ability to work both indoors and outdoors in varying weather conditions when conducting property inspections or supporting facilities projects.
Benefits:
- Paid time off
- Medical, dental, and vision insurance
- Company discounts
- Work-from-home opportunities
Also on the board Same function, level within a rung
Level
Mid
Salary
$24.03 per hour
Location
Hollywood, FL
Occupation
Facilities Managers
Industry
Facilities Support Services
Posted
4 days ago