Attendance Clerk - High School

Education/Certification: High School Diploma/GED from an accredited institution, required.

Experience: 2 years of data entry experience preferred General Clerical Experience SPECIAL KNOWLEDGE/SKILLS:Bilingual Preferred. Ability to maintain confidential, accurate and auditable records. Ability to use computer and software to develop spreadsheets, databases, and do word processing. Proficient typing, keyboarding, and file maintenance skills. Ability to multitask, work well in a fast-paced environment, and meet established deadlines. Strong organizational, communication, and interpersonal skills. Detail Oriented.

MAJOR RESPONSIBILITIES AND DUTIES: I. ADMINISTRATION SUPPORT:Maintain attendance records on the mainframe computer Enter each period's absentees and tardies. Updates student records from call-in list. Monitors absences Calls parents of absent students who have not been cleared maintaining professionalism and exemplary customer service. Reports any attendance problems to assistant principal(s) including attendance not taken on a daily basis. At end of day, prints/types updated Unexcused Absence Summary and distributes to all teachers. Prepares attendance reports. Writes passes and admits for students. Serves as secretary to assistant principal(s) Receives telephone calls and takes messages as needed. Performs general clerical duties, such as filing, typing letters, making appointments, etc. Supports Assistant principal with day-to-day operations. Interacts with parents, community members, and students in face-to-face interactions maintaining professionalism and exemplary customer service. Supervises office aide. Maintains confidentiality. Other duties as assigned (for example-supports assignment of subs on a daily basis). II.

SHARED RESPONSIBILITIES: (May vary with school situation) Phone security for front door scan - raptor. Assists Data Clerk when necessary. Assists in clinic in nurse's absence. III.

WORKING CONDITIONS: MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment. Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping Motion: Moderate walking Lifting: Regular light lifting and carrying (less than 15 pounds) Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise Mental Demands: Work with frequent interruptions; maintain emotional control under stress. Duty Days 193 Pay Grade Admin Support 2