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Executive Assistant to Capital Partnerships team at Midtown investment firm

Executive Assistant to Capital Partnerships team at Midtown investment firm

bcl searchNew York, NY

today

$125,000 per year

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsLegal Secretaries and Administrative Assistants
Portfolio Management and Investment AdviceMiscellaneous Financial Investment ActivitiesOffices of Lawyers
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Executive Assistant Our client, a growing private equity firm, is seeking a highly capable and resourceful Executive Assistant to support their Capital Partnerships team. This is a unique opportunity to join a boutique, community-oriented office where collaboration, professionalism, and drive are valued at every level. The ideal candidate will bring 5+ years of administrative experience, a proactive mindset, and the ability to stay two steps ahead in a fast-moving environment. A strong attention to detail, polished communication skills, and a confident, forward-thinking approach are essential to thriving in this role.
Responsibilities:
  • Answer and screen incoming calls with professionalism
  • Manage complex and demanding calendars, prioritizing conflicts with sound judgment
  • Schedule and coordinate internal and external meetings, conference calls, and conference room logistics
  • Ensure Partners are fully prepared with materials and briefings ahead of meetings
  • Arrange seamless domestic and international travel, including flights, accommodations, car services, and dining reservations
  • Process monthly expense reports accurately and in a timely manner
  • Maintain and update contacts in Salesforce, ensuring accuracy and organization
  • Handle minimal personal support as needed
  • Uphold the highest level of discretion and confidentiality at all times
Requirements:
  • Minimum of 5 years of administrative experience in a corporate environment (ideally finance)
  • Bachelor's degree required
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • Exceptional organizational skills and keen attention to detail
  • Clear, confident written and verbal communication skills
  • Ability to thrive under pressure and manage multiple priorities in a fast-paced setting
  • Punctual, dependable, and highly professional with a polished demeanor
  • Self-starter with strong initiative, ownership of responsibilities, and the ability to work both independently and collaboratively
  • Poised, tactful, and adaptable to changing priorities
  • Salary$125K base + discretionary bonus + excellent benefits
  • Hours8:30am5:30/6:00pm, with flexibility as needed. 5 days a week onsite

Also on the board Same function, level within a rung

Level

Senior

Salary

$125,000 per year

Location

New York, NY

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Portfolio Management and Investment Advice

Posted

today

Apply for this role (opens in a new tab)