Executive/Admin Assistant (Events & Entertainment)

Key Responsibilities: Lead & Client Follow-Up (CORE)Follow up with warm leads via calls, texts, emails, and CRM communication Maintain consistent follow-up cadence until leads convert or close Send templated emails, event information, quotes, videos, and photos Schedule discovery calls, consultations, and site visits Keep communication friendly, natural, and relationship-focused Admin & Coordination Manage inboxes and calendars Confirm appointments and reminders Handle Certificates of Insurance (COIs) and venue paperwork Ensure venues receive all required documentation before events Update CRM notes, tasks, and lead statuses accurately Create and improve templates, checklists, and repeatable workflows Coordinate with vendors and production teams for smooth handovers Reporting & Operational Support Track lead pipeline activity and follow-up metrics Provide end-of-day updates and weekly reports Flag risks, blockers, or missed follow-ups proactively Must-

Have Requirements: 3+ years experience in: Executive Assistance Admin Support Customer Service Sales Support Events Coordination Strong spoken and written English Extremely natural conversational communication style Strong follow-through and organizational skills Comfortable making warm outbound callsCRM experience Google Workspace proficiency Strong task management and attention to detail Ability to work independently and proactively Comfortable learning new systems and tools quickly Nice-to-Haves Weddings/events industry experienceAV/event production exposure Vendor coordination experienceCOI or venue paperwork experience Calendly, Slack, Whats App experience Spreadsheet reporting skills Apple/Mac familiarity preferred Canva experience helpful Ideal Personality Human and conversational — not scripted Warm, personable, and engaging Calm under pressure Detail-obsessed Ownership mentality Proactive and urgent with follow-ups Adaptable and coachable Reliable and flexible Comfortable in fast-moving environments Success Metrics Fast response times No missed follow-ups Zero missed venue documentation Accurate CRM updates Increased booked consultations and conversions Reliable communication and reporting$700 - $800 a month Why Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM