Legal Team Assistant

Responsibilities: Collaborate with the team to deliver and coordinate legal administrative support; manage and route requests while ensuring quality and follow-up Anticipate attorney needs, plan, meet deadlines, and partner with internal departments Maintain accurate records in compliance with firm policies; apply records management and Net Docs standards Draft, edit, proofread, and format documents; support complex document preparation, filings, and presentations Research and compile information using databases; assist with document retrieval and data entry Organize and manage electronic and physical files; oversee filing, compliance, and records coordination Process invoices, expenses, and intake forms; ensure compliance with billing and outside counsel guidelines Support billing by preparing, reviewing, and tracking client invoices; ensure accuracy and timely submission Manage calendars, contacts, and meetings; coordinate logistics and maintain client records Provide administrative support by handling correspondence, calls, travel, and case documentation Pursue ongoing learning and stay current with firm technology and best practices

Requirements: High school diploma or equivalent 3-6 years of experience in a secretarial role or relevant experience Professional services industry experience required; legal industry is a plus Familiarity with legal documents and terminology Proactive and effective written and oral communication Self-starter with the ability to efficiently manage multiple matters at once Able to effectively prioritize and meet deadlines Excellent time-management and strong organizational skills Strong problem-solving skills and works effectively under the pressure of deadlines Proficiency with Microsoft Office programs JobID: 48479