DOC Menard CC Office Assistant - Clinical Services

Location: Menard, IL, US, 62259 Opening Date: 10/07/2026

Closing Date: 10/21/2026 11:59 p.m. Agency: Department of Corrections Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None

Salary: Anticipated Starting Salary $4,080 monthly; Full Range $4,080-$5,364 monthly

Job Type: Salaried

Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code:

Work Hours: 8am-4pm Mon-Fri, Sat/Sun off Anticipated Hybrid Work Schedule Availability: Not available, fully in office

Headquarter Location: Menard Correctional Center - 711 E Kaskaskia St, Menard, Illinois, 62259 Work County: Randolph

Agency Contact: Rebecca. Vancil@illinois.gov This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs 2web.com website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview: IDOC is looking to hire an Office Assistant to keyboard and maintain files and perform difficult clerical duties for Clinical Services. In addition, this position will assist with processing individual in custody paperwork, assist other staff in the performance of duties, collect individual in custody requests, visitor slips, phone lists, PIN number slips and notification of absence slips and serve as a liaison with facility staff and outside professional/legal personal. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions: Keyboards and maintains files consisting of correspondence, records, reports and other materials for use by professional staff. Performs difficult clerical duties for Clinical Services. Assists Clinical Services staff with processing individual in custody paperwork. Assists other Clinical Services staff in the performance of duties and serves as back up to other Office Assistants. Collects individual in custody requests, visitor slips, phone lists, PIN number slips, and notification of absence slips. Serves as liaison with facility staff and outside professional/legal personnel. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications: Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience. Requires ability to keyboard accurately at 35 words per minute. Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.