Skip to main content
Koch Davis
All jobs
Executive Assistant II

Executive Assistant II

navitus health solutionsMadison, WI

3 days ago

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveMedical Secretaries and Administrative Assistants
Corporate, Subsidiary, and Regional Managing OfficesExecutive OfficesPharmaceutical Preparation Manufacturing
Apply for this role (opens in a new tab)
Executive Assistant IIThe Executive Assistant II will be responsible for executive level administrative support to the VP. Position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. Exercise discretionary powers and independent judgment that directly support management activities daily. Perform tasks under general supervision.
Is this you? Find out more below!
Responsibilities:
  • How do I make an impact on my team?
  • Support Vice President with schedules, telephone, email, filing and document organization, meeting preparation and follow upSupport the budgeting and financial activities of the department
  • Prepare presentations slides and documents, as well as presentation support materials
  • Facilitate all activities related to newsletters, including final production and distribution. Prepare and distribute other communications as required
  • Coordinate travel arrangements such as reserving flights, cars, and hotel or restaurant reservations
  • Submit and reconcile expense reports and monitor the division's use of the Corporate Credit Card
  • Organize client, audit, organizational and departmental meetings, and coordinate schedules for department leadership
  • Prepare communications and tracking of candidate screening and coordinate interview scheduling. Engage in the planning and facilitation of onboarding and training activities of new leadership hires
  • Assist Vice President with division/department social function planning and execution including special events, such as luncheons, audit activities, annual Team Building Event, client meetings
  • Other duties as assigned
Qualifications:
  • What our team expects from you?
  • Minimum of High School Diploma or GED with at least five years of related work experience or a bachelor's degree with at least two years of related work experience
  • Experience in a corporate pharmacy, health care, or insurance setting preferred
  • PowerPoint, Word, Excel software proficiency required
  • Applicant must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements
  • Participate in, adhere to, and support compliance program objectives
  • The ability to consistently interact cooperatively and respectfully with other employees
  • We are unable to offer remote work to residents of Alaska, Hawaii, Maine, Mississippi, New Hampshire, New Mexico, North Dakota, Rhode Island, South Carolina, South Dakota, West Virginia, and Wyoming.
Location: Address310 Integrity Drive
Location: City
Madison
Location: State/ProvinceWI
Location: Postal Code53717Location : CountryUS

Also on the board Same function, level within a rung

Level

Senior

Location

Madison, WI

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

3 days ago

Apply for this role (opens in a new tab)