considine searchNew York, NY
Legal Administrative Assistant (LAA) Floater
$63,400.00-$79,300.00
Apply (opens in a new tab)Legal Administrative Assistant (LAA) Floater
Legal Administrative Assistant (LAA) Floater
considine searchNew York, NY
today
$63,400.00-$79,300.00
Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All Other
Apply for this role (opens in a new tab)New York, NYSummary A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients. This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend overtime.
Responsibilities:
- Maintain organized paper and electronic files; design and implement organizational systems where appropriate
- Coordinate and modify complex travel arrangements, including international travel, as directed
- Prepare expense reports
- Photocopy and scan materials as needed
- Prepare all materials related to the firm's billing process in an efficient, timely mannerMaintain calendars, schedule meetings, book conference rooms, and make reservations as needed
- Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely mannerMaintain contact management system and manage contact communication processes as needed
- Complete daily diaries for timekeepers accurately and on time
- Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
- Proofread work products to ensure they are complete and accurate
- Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
- Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
- Participate in firm-provided training programs and apply learned skills to work products
- Maintain a neat, clean work area
- Other duties as assigned
Qualifications:
- Two years of experience in an administrative support capacity in a legal or professional services environment
- Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
- Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPointFamiliarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
- Experience with intellectual property and/or litigation is preferred but not required
- Excellent written and oral communication skillsStrong attention to detail and outstanding organizational skillsStrong client service orientation
- Demonstrated ability to listen to others, follow instructions, and accept feedback
- Ability to work effectively with others
- Ability to work independently with a strong sense of accountability
- Flexibility to work outside standard business hours as needed
- Ability to commute to and from the firm office location on a regular basis
- Ability to lift and transport up to 10 lbs
Salary:
$63,400.00-$79,300.00, plus overtime and bonus Date Active: 10/7/2026 Exempt/Not Exempt: Non-Exempt
Also on the board Same function, level within a rung
Level
Mid
Salary
$63,400.00-$79,300.00
Location
New York, NY
Occupation
Legal Secretaries and Administrative Assistants
Industry
Offices of Lawyers
Posted
today