Project Coordinator (Construction or Electrical)

Location: Statewide Conditioning/SCI offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. FirstCall Group is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction. Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap. Competitive Weekly Pay Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans) Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans Generous Referral Bonus of $2,500 per referral Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowance We are currently seeking a Project Coordinator (Construction or Electrical) to join our fast-growing team. This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidates should possess a strong work ethic, a team mindset and be able to work with minimal supervision. Complete project bookings as per established procedures Manage project file structures in hardcopy and digital formats Prepare billing (AIA) summaries for all project managers and perform contract invoices along with updating on WIP log Prepare and submit contracts and construction permits when required Work with project management to ensure field staff are provided with daily schedules and relevant information Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers Completing RMA’s for returns of defective materials Maintain tax exempt certificates from customers and prepare for vendors Run Purchase order and/or labor reports for Project Managers Obtain certificates of insurance for customers and from subcontractors Prepare and process subcontractor agreement paperwork Review vendor/subcontractor invoice discrepancies when necessary Project filing- purchase orders, packing slips, spec sheets, and xaygatp similar Compile and submit closeout packages and warranty statements for projects Assist with answering company phone lines when receptionist is unavailable Elite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC & Building Automation needs This position reports to the local Coordination Manager. 3+ years’ Project Coordination experience required, in either Construction or Electrical ~ High School diploma or GED equivalent and a quick learner ~ Project management experience, a plus ~ Knowledge of the HVAC or Construction industry preferred ~ Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously ~ Excellent communication skills and customer-centric approach ~ Proficient with Microsoft Office: Outlook/Word/Excel/Teams ~ Smartsheet experience a plus ~