Litigation Secretary

Responsibilities: Prepare legal documents using correct formatting, based on local rules of the courtE-filing and/or hard copy filings with courts Timely send correspondence and client documents Schedule conference rooms for client meetings and depositions; arrange technology requirements Communicate with clients, vendors and opposing counsel Keep current with Insurance Litigation Guidelines Process invoices and submit to accounting department for payment Copy, scan, print and fax documents Calendaring all events in Pro Law and Microsoft Outlook Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules Pro Law Knowledge (Plus)Responsible for updating Pro Law matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings Saving of client-related documents and emails into Pro Law File Management Keep files updated and current in electronic format Open and close out files according to firm policy, ensuring legal requirements are met. Skills Excellent organizational and problem-solving skills and attention-to-detail Strong communication, grammar, proofreading and time management Communicate with attorneys regarding progress on tasks, confirm priorities if necessary Perform other duties as needed based on practice area and firm demands Knowledge of Kofax Power or Adobe pdf editing software, a plus Experience At least two years of experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook Seniority Level Associate Employment Type Full-time Job Function Legal, Administrative, and Other Industries: Law Practice, Legal Services, and Government Administration Referrals increase your chances of interviewing at CBL Legal Talent by 2x. Get notified about new Litigation Secretary jobs in San Francisco, CA.We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.