Procurement Analyst

Position Description: The role is responsible for supporting purchasing activities, ensuring timely delivery of materials, and maintaining effective communication with suppliers to meet operational requirements. This position plays a key part in managing purchase orders, monitoring supplier performance, and resolving issues that may impact production or service schedules. Expediting Activities – Monitor open purchase orders and expedite deliveries to ensure on-time arrival of materials. – Identify potential delays, escalate issues, and coordinate corrective action with suppliers and internal stakeholders. – Track and report order status changes, highlighting risks to schedule.

• Supplier Communication & Follow-Up – Request and track supplier acknowledgements to confirm receipt and acceptance of purchase orders. – Maintain regular communication with suppliers regarding order status, changes, and delivery commitments. – Build and maintain positive supplier relationships to support proactive issue resolution.
• Resolving Receiving / Purchase Order Discrepancies – Investigate and resolve mismatches between received materials and purchase order requirements, including quantity, pricing, part numbers, and documentation issues. – Coordinate with Receiving, Quality, and suppliers to correct discrepancies and ensure accurate system transactions. – Drive timely resolution of open receiving issues to prevent inventory inaccuracies and production delays. Skills Required Technical & Process Skills
• Understanding of procurement processes, ERP/MRP systems (SAP or Oracle systems, etc.)
• Ability to read and interpret purchase orders, invoices, packing slips, and supplier documentation
• Knowledge of supply chain flow: purchasing ? receiving ? inventory ? Production
• Experience resolving receiving/PO discrepancies (quantity, price, part number mismatches)
• Familiarity with lead times, material planning concepts, and basic inventory management Supplier & Communication Skills
• Strong follow-up and supplier communication skills to ensure PO acknowledgements and delivery commitments
• Ability to build productive supplier relationships and navigate escalations professionally
• Clear written and verbal communication for cross-functional coordination Analytical & Problem-Solving Skills
• Ability to investigate issues, identify root causes, and drive corrective actions
• Basic data analysis skills to track expediting priorities, PO status, supplier performance metrics
• Attention to detail to catch discrepancies before they impact production Organizational & Prioritization Skills
• Ability to manage multiple open orders, expedite priorities, and time-sensitive issues
• Strong focus on meeting deadlines and maintaining accurate records Soft Skills
• Customer-service mindset toward internal stakeholders (Planning, Receiving, Production, Quality)
• Resilience and adaptability—especially when dealing with supplier delays or sudden material shortages