Promotional Review Committee Coordinator

Location: Warren, New Jersey - 3 days on site & 2 days remote

Salary Range: 74-83KKey

Responsibilities: Intake & Triage: Review incoming jobs for completeness; verify correct tactic type, audience, lifecycle state, and required references/claims documentation. Metadata & Quality Checks: Ensure required metadata fields (e.g., product, audience, channel, campaign, fair balance/ISI references) are complete and accurate prior to routing; perform version control checks and label alignment. Routing & Workflow Management: Route materials to appropriate PRC reviewers (Medical, Regulatory, Legal; plus other SMEs as needed) via Veeva Vault Promo Mats; monitor review cycles and escalate bottlenecks. Meeting Operations: Plan, schedule, and facilitate PRC meetings; build and circulate agendas; assemble annotated materials and reference packs; capture comments, decisions, and next steps; ensure timely incorporation of feedback. Lifecycle Tracking: Track progress, approvals, version histories, re-approvals, renewals, and expiry dates; initiate re-review cycles triggered by label updates or market-specific requirements. Stakeholder Communication: Provide regular status updates to brand teams, agencies, and reviewers; manage expectations during peak volume; coordinate expedited reviews when needed. Systems & Data Stewardship: Maintain audit-ready documentation in Promo Mats; uphold SOPs and business rules; support user training, access requests, role assignments, and minor configuration requests in partnership with system owners.

Qualifications: 1-2+ years coordinating PRC processes in pharma/biotech, medical devices, or healthcare marketing operations. Hands-on experience with Veeva Vault Promo Mats (submission workflows, routing, annotations, versioning, permissions).Strong understanding of US FDA advertising and promotion principles (fair balance, on-label claims, ISI)Demonstrated ability to manage multiple concurrent submissions and deadlines in a fast-paced environment. Excellent organization, communication, and stakeholder management skills; confident meeting facilitation and note capture. High attention to detail; proven quality-check mindset and comfort with metadata, taxonomies, and audit readiness. Knowledge, Skills, and Abilities: Veeva Vault Promo Mats: job creation, metadata tagging, routing, annotations, redlines, reference linking, version control, lifecycle states, and reporting. PRC Meeting Facilitation: agenda building, time management, capturing decisions/actions, driving to consensus. Regulatory & Compliance Awareness: alignment to approved labeling; OPDP considerations; market-specific rules (e.g., managed access rules).Document Quality: proofing, consistency checks, and readiness for reviewer consumption Project Management: prioritization, risk escalation, and stakeholder updates; familiarity with agency workflows. Communication: work effectively with cross-functional stakeholders Tools: Microsoft 365 (Teams, Outlook, Excel/Share Point), Adobe Acrobat, and common agency file formats.

Behavioral Skills: Curiosity: Keep on exploring uncharted territories. Always ask "why?" and more importantly "why not?", Courage: Take smart risks, mentor each other to always do better & be accountable for our choices, our opinions, and our actions, Collaboration: Teamwork and spirit. Support each other and be equally involved in the achievement of our common goals, Credibility: Be transparent, follow through and build trust. Educate ourselves about our unique technology.