Accounts Payable Coordinator (Part-Time)

The Accounts Payable Coordinator is responsible for all vendor payments and specified month-end close accounting functions as assigned. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. This role creates monthly journal entries for month-end close and performs monthly balance sheet account analysis for assigned balance sheet accounts. This position serves as backup to the accounts receivable function and is able to create invoices and apply payments as needed.

Reviews all invoices and payment requests for appropriate authorizations and supporting documentation including but not limited to: Matching receipts to bills when they are received from employees. Coding and inputting items to be paid according to Finance department procedures. Bringing unusual payment requests to the attention of the Controller and the V.P. of Finance Print checks and ACH payment for items selected by the V.P. of Finance as required. Upload to bank in Positive Paycheck payment to employees and vendors Reconcile monthly credit card purchases to statements and input detail Reconcile monthly Walmart, Staples and Sam’s club statements with purchase orders and invoices Reconcile other vendor statements monthly to activity posted to Financial EdgeObtain W-9’s for all vendors and maintain current file for W-9 forms Responsible for processing employee expense reports Maintains the files of completed check vouchers in a condition that is easily accessible by all finance department personnel. Prepares bi-weekly check/EFT summary for use in cash analysis and bank reconciliation Summarizes daily bank activity on the Cash Forecasting spreadsheet Assist in annual audit as needed Applies payments received from DHS and other vendors against invoices Make deposits twice weekly. OTHER DUTIESOther duties as assigned by Controller and/or V.P. of Finance Shall attend required departmental and agency meetings QualificationExperience with Accounts Payable software and Microsoft Excel is required College degree is preferred.