Senior Executive Administrative Assistant

Key Responsibilities: Provide high-level administrative and strategic support to two executives, anticipating needs and helping prioritize business objectives. Serve as a trusted partner to executive leadership by identifying opportunities to improve processes, increase efficiency, and support organizational goals. Manage complex calendars, coordinate meetings, and ensure executives are prepared for key discussions and business decisions. Prepare agendas, presentations, reports, and meeting materials while tracking action items and ensuring timely follow-through. Assist with data analysis, reporting, and organizing business information to support executive decision-making. Utilize advanced technology and software tools to improve administrative efficiency, workflow management, and reporting. Explore and leverage AI tools to streamline processes, automate routine tasks, and improve productivity. Manage executive communications and confidential information with professionalism and discretion. Coordinate travel arrangements, appointments, and other executive logistics as needed. Collaborate with internal departments and stakeholders to facilitate communication, resolve issues, and keep key initiatives moving forward. Support special projects, strategic initiatives, and other business priorities as assigned.

Qualifications: 4+ years of administrative experience, including supporting C-Suite executives. Strong business acumen and the ability to think proactively, anticipate needs, and contribute beyond traditional administrative responsibilities. Strong technical skills and proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook. Experience working with data, spreadsheets, reporting, or analytics. Experience with data analytics and AI tools is preferred. Exceptional organizational skills, attention to detail, and time management. Strong written and verbal communication skills, with the ability to work effectively across all levels of an organization. Ability to manage multiple priorities, exercise sound judgment, and work independently. Demonstrated professionalism when handling confidential information. Experience in a manufacturing or industrial environment is a plus.