Executive Assistant

Role Description: We are seeking a highly organized, proactive, and technology-savvy Executive Assistant to work directly alongside a commercial real estate executive. This is a hands-on position for someone who is comfortable working in a fast-paced environment and taking ownership of a wide variety of responsibilities. The role will include a combination of executive support, administrative work, project coordination, property/site visits, and content capture. Key Responsibilities Include, But Are Not Limited To Manage calendar, scheduling, meetings, and follow-ups Maintain the CRM and accurately log important business and property information Assist with invoices, expenses, agreements, and general administrative responsibilities Attend meetings and property/site visits with the executive Take photos and video during property visits and throughout the workday as needed Coordinate and follow up on projects with analysts, graphic designers, and other team members Help organize information, tasks, and follow-ups to ensure nothing gets missed Use AI and technology to improve efficiency, organization, documentation, and day-to-day workflows Assist with additional administrative, operational, and project-related responsibilities as business needs arise What We're Looking For Extremely organized and detail-oriented Proactive and comfortable taking ownership Highly proficient with AI tools such as ChatGPT Technologically capable and quick to learn new systems A strong communicator with excellent follow-through Comfortable attending meetings, visiting properties, and taking photos/video Able to manage multiple priorities in a fast-moving environment Professional and comfortable handling confidential business information Commercial real estate experience is a plus, but not required. More important is someone who is smart, resourceful, organized, and eager to learn.